USEFUL EVENT MANAGEMENT SOFTWARE

A current survey conducted by a leading provider of event store asked UK based event managers the fact that was their preferred tool for managing and planning their events. The commonest tool certainly was event keeper with 67% with the votes. Coming second and third were spreadsheets and ‘other’ respectively.

Spreadsheets can be a proven strategy for managing events - they can track budgets, monitor resources and can be a good way of making and managing lists. The advantage of spreadsheets as an event management tool is the affordable connected with them. Virtually all event managers have accessibility to spreadsheets and they are a widely accepted document format.



However, you can find a large number of drawbacks if event managers decide to use spreadsheets his or her top level management tool. Common issues include:

Poor efficiency: Using spreadsheets is very little effective approach to managing all of the aspects of an event. It is likely that event managers will be using many different spreadsheets, by having lots of tabs, holding a lot of data. Managing pretty much everything data within spreadsheets can be confusing with an outsider, and time-consuming for all users.

Lost data: Spreadsheets are simply as safe as the server/system they sit down on. If they’re maintained on some type of computer hard disk drive, there exists a risk that most the data will likely be lost if something transpires with that laptop or computer. Spreadsheets are also at risk of freezing/stalling and unless the event manager is acquainted with saving on a regular basis, you will find there’s high-risk that data and work will likely be lost.

Trouble keeping data current: Many events have multiple event managers, all employing the same spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing the opposite event mangers that the spreadsheet has changed. If event managers please take a copy with the master spreadsheet and develop that, the property owner soon becomes out of date. Additionally, there are issues when several event manger needs to connect to the spreadsheet simultaneously. Only one editable copy can be opened, inducing the others being ‘read only’ - removing the ability to make updates.

Challenging to create reports to measure success: A vital a part of event management may be the capacity to analyse event success. It is vital to achieve the ability to understand what produces a particular event successful as well as what should be measured in order to analyse event performance. Using spreadsheets makes vid struggle. Although creating graphs and charts could be easy on spreadsheets, the amalgamation and sorting with the data can be an extremely complicated and frustrating task. It is often the case that when using spreadsheets, the adventure of measuring event performance is forgotten or dismissed.

Not enough management information: Much like the issue in creating reports to analyse performance, there’s also a not enough management information overall. For companies organising many events per year you need to have the ability to have a clear picture of those events as a whole; understanding delegate numbers, budgets along with other KPI’s across all events may help shape event strategy down the road.

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